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Training Success Stories
The Cleveland Clinic Foundation
Outlook Training Rollout
Target Audience:
14,000 Mailboxes; 10,000 End Users
Services Provided:

 

Instructor Teams
Instructor Team Management
Intranet based student enrollment / class scheduling / attendance tracking application
Produced an instructional video containing Outlook fundamentals and a project overview, provided a DeVore on-camera Instructor for the Outlook instruction
Provided classroom facilities for scheduled classes displaced by Outlook Rollout scheduling
DeVore’s call center was the primary point of contact for all end user calls regarding scheduling, enrollment, cancellations, re-scheduling, class content questions, directions and general questions
Developed an “Outlook Training Account Cleanup Tool” to programmatically restore the account to it’s “as deployed” state at the completion of training
Physical production and content development with Cleveland Clinic Training Team of three separate laminated 3-page “Quick Reference Guide”
Provided reference materials for distribution to students for after class support
Provided Instructor Teams as user support immediately after migration, in “floor walker” roles in departments after migration
Developed content and delivered instruction for Macintosh users
Participated in curriculum synthesis based on current GroupWise usage and predicted Outlook use
Delivered “Up to Speed” sessions for team instructors who did not have a heavy GroupWise background
Managed all live instruction, instructor co-ordination, and emergency illness substitutions
Extracted enrollment records to existing Clinic System for analysis and reporting for project
Coordinated information updates to instructors as rollout progress and content changes / modifications were made
Traveled to geographic locations as needed
Delivered classes by video conference as needed
 
DeVore was chosen to provide classroom instruction and support services for the Cleveland Clinic’s transition from GroupWise E-mail to Microsoft Outlook.

Utilizing a comprehensive and unusually thorough planning process over a two year period, DeVore worked with the Clinic’s ITD Training Team to optimize all aspects of the training support for this rollout. One of the most effective features of this program was DeVore’s Instructor Teams meeting with Clinic training personnel and technical deployment teams frequently and beginning early in the planning process. This served to enhance the “team” feeling and optimized the channels of communication.

During the course of the rollout, DeVore’s Instructor Teams delivered training to all the personnel of the health system, including the Board of Governors, executive management, all clinical and research personnel and all operations, financial and maintenance service personnel.

The core population received Outlook 2000 on the desktop, Outlook Web Access 2003, and Outlook 2003 was deployed as a departmental pilot of 200 users within the Clinic.